Registration Information & Procedures For College Courses

Registration Information
All students are expected to register online at the specified registration times. These times are posted on Continuing students should participate in the priority registration during the designated week of the previous semester.

Students incur a financial obligation upon registering for classes. This financial obligation can only be adjusted if a student adds/drops hours or officially withdraws from the school in accordance with established policies and regulations.

The number of semester hours a student takes will be limited by his or her enrollment status, capabilities and outside activities. To be classified as full-time in a given semester, a student must be enrolled in a minimum of twelve hours. No one may enroll for more than eighteen hours in a given semester without the written permission of their academic advisor.

Students are considered part-time when taking less than twelve hours a semester. Students must take at least six hours to be considered half-time for financial aid purposes.

Courses taken during Early Fall apply toward total hours enrolled for Fall semester; Early Spring hours apply to Spring semester totals. Summer hours are independent of either Fall or Spring semester.

New Students
Class schedules for new students are created by the University and given to students at Registration Day events or during orientation week. Students must be accepted into the University in order to participate in a Registration Day. Generally, first-year students may take courses numbered 100, although some 200 level courses may be open to freshmen. New students are not able to adjust their schedules online during their first semester.

Changes in Schedule
Traditional Semester Courses
Before each semester begins and during the first week of classes, returning students may adjust their schedule online through

Classes cannot be added for credit after the first week of the semester. The student who enrolls after the semester begins will be held responsible for work missed, with the absences counting toward the attendance standard.

After the first week of classes has been completed, any changes to a student’s schedule are handled by the Enrollment Services office. Students must complete a “Change in Schedule” form (available from that office) to add or drop classes or change from credit to audit status.

After the first three weeks of a semester, the instructor must sign the Change in Schedule Form before it will be accepted in Enrollment Services. Changes in schedule become official on the date the form is received by Enrollment Services.

A student is not permitted to withdraw from a class or change to the status of auditor during the last four weeks of the semester.

In order to withdraw from all classes simultaneously, a student must complete a Withdrawal Form available from Enrollment Services. This form will require the student to notify (in person) Enrollment Services, Academic Support, and the Student Life office. Failure to officially withdraw will result in a failing grade for each course.

One-Week Intensive Courses
Students can add and drop one-week intensive courses online through the first day of the class meeting. Beginning on the second day, changes must be made through a Change in Schedule form through Enrollment Services.

One-week intensive courses can be added for credit until the course meets on the second day.

After the third day of the course, the instructor must sign the Change in Schedule Form before it will be accepted in Enrollment Services. Changes in schedule become official on the date the form is received by Enrollment Services.

A student may withdraw from a one-week intensive course within one week of the class’s last meeting. If all course work is due at the end of the week of in-class meetings, withdrawal from the class is not permitted after the last day of the class.

Change of Schedule Refunds
Students who withdraw from individual classes will be granted refunds from the official date of withdrawal according to the following schedule:
• Traditional Semester Courses – Before/during the first week of classes 100%. During the second week of classes 75%. During the third week of classes 50%. After the third week of classes 0%.

• One-Week Intensive Courses – Before or on the first day of class 100%. On the second day of class 75%. On the third day of class 50%. After the third day of class 0%.

The refund schedule may be adjusted to meet requirements for refunds of federal and state student financial aid programs. Students should consult Enrollment Services for further details.

After the first day of the semester, there is no refund of tuition or fees for performing groups, applied music instruction or audited courses.

During the 100% refund period (first week of the semester), students who are able to change their schedule online and instead make changes through Enrollment Services will be charged a “Change in Registration” fee.

Failure to attend class(es) is not sufficient notice to qualify for a refund and will result in the grade of “FA” (failure due to absences) in the course(s).

Repeating Courses
Students may repeat courses in which they earned low or failing grades. The college has no limit on the number of times a course may be repeated, but the credit for the course can be counted only one time. The grade earned the last time a course is taken is the grade used in computing GPA. All previous grades on repeated courses are changed to R.

A student may use federal financial aid to repeat a course only once. The regulations on academic status and satisfactory progress apply to all students, including those who receive federal financial aid.

Greater Cincinnati Consortium of Colleges and Universities (GCCCU)
The cross registration program of the Consortium provides CCU students the opportunity to take classes, on a space-available basis, at any other Consortium institution. Through this program, CCU students can broaden their educational experiences and opportunities.

The Consortium is not designed for students to earn a degree at another institution. Cross registration for classes in participating institutions is handled in Enrollment Services. Grades from Consortium classes will be calculated in a student’s GPA.

Correspondence, Distance-learning, and Directed-study Courses
Regularly enrolled students at CCU must receive permission to take courses through correspondence, distance learning or directed study. These types of classes taken without permission will not count toward any degree at CCU. Students should contact Enrollment Services for details on how to receive permission for correspondence or directed-study classes. Students may not audit distance-learning, correspondence, or directed-study courses.